Special Event Application

Rule 1: Special Events Applications must be submitted at least 30 days prior to the planned event to assure approval in time for your event. Even more time is preferred. Applications can be submitted to the Office of the City Manager, Attention Special Events, 300 North Main Street, Room 216, Hopewell VA 23860. Staff will contact you with questions; to request an in person meeting; or to approve or deny your request once a determination is made on your application. For follow up questions, call the Department of Recreation and Parks at (804) 541-2353 and ask to speak to Ms. Tabitha Martinez.

Rule 2: All Special Event Application Requests require an Insurance Certificate naming the City as a Co‐Insurer unless a waiver is requested and granted by the City Manager or his designated representative. The Public Works Department has very limited resources, please contact them (804) 541‐2341 in advance to ascertain what if any materials and or equipment might be available.

Rule 3: To request Police Officers at an event, please fill out the request form and forward it to the Hopewell Police Department.

Rule 4: To request Barricades and Road Signs, please coordinate placement with the Department of Public Works. Regarding alcohol permits, you must contact the Commissioner of the Revenue’s office.

Special Event Application Request Form

Special Event Application Merchant/Vendor Form

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